This page has all Policies for First Christian Church; 602 SW Madison Ave. Corvallis, Oregon | Disciples House; 660 SW Madison Ave. Corvallis, Oregon | Jefferson Street Apts; 659 SW Jefferson Ave. Corvallis, Oregon |&| 661 SW Jefferson Corvallis, Oregon

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View the Policies Here

• 120-05.Parking.Policy
• 126-97.Key.Policy
• 140-06.Building.Groundrules
• 140-10.Building.Safety.Policy
• 145-96.Trim.Vegetation
• 160-06.Facility.Kitchen.Use.Policy
• 162-10.Room.Use.Policies-Fees.2010
• 162-10a.Room.Use.Policies-Basement.Wall.Posting
• 162-10b.Room.Storage.Policies-Basement.Wall.Posting
• 164-10.Musical.Recital.Fees.for.OSU.Students.and.Faculty
• 210-89.Youth.Camps
• 220-04.Child.Safety.Policy
• 230-10.Nursery.Policy
• 301-09.Articles.of.Incorporation
• 310-11.Constitution
• 310a-10.BYLAWS
• 323-86.Mission.Statement
• 343-09.Board.Agenda.Policy
• 401-10.Budget.Management
• 403-09.Business.Charge.and.Deposit.Accounts.Policy
• 410-09.Check.Signing.Policy
• 413-09.Check.and.Reimbursement.Requests
• 415-05.Health.Deductible.Policy
• 417-09.Vendor.Approval.Policy
• 420-99.Credit.Card.Policy
• 430-09.Fund.Raising
• 440-10.Investment.and.Stock.Account.Signers
• 443-09.Permanent.Fund.Policy
• 447-10.Swick.Fund.Use.Policy
• 460-10.Memorial.Fund.Policy
• 480-09.Photocopies
• 501-92.Employee.Benefits
• 503-05.Family.Leave.Policy
• 505-10.Paid.Holidays.and.Church.Office.Closure.Days
• 520-96.Ethical.Affirmation.for.My.Ministry
• 525-10.Sexual.Misconduct.of.Ministers.Policy
• 525-10a.Sexual.Misconduct
• 540-09.Policy.on.Selection.and.Payment.of.Employees
• 550-10.Payroll.Approval.and.Processing
• 570-10.Unemployment.Account.in.Lieu.of.Insurance
• 605-10.Boy.Scout.Troop.186
• 610-09.Craft.Fair.Policy
• 620-10.Disciples.House.Policy
• 621-10.Disciples.House.Resident.Agreements
• 622-10.Disciples.House.Rent.Policies
• 640-97.Marriage.Preparation.Policy
• 660-89.Pastoral.Counseling.Board.Representation.Policy
• 663-93.Pastoral.Counseling.Center.Letter.of.Agreement
• 670-81.Seminary.Scholarship.Policy

PDF Files of these policies are here, or you can search this page for a snapshot of the document.

120-05.Parking.Policy

1. Schedule church group meetings to avoid busy times with 12-step and other large community group meetings. Because the noon hour, Monday through Friday, is especially busy, church groups that include people with restricted mobility should be especially careful to avoid this time period.
2. Schedule non-church room uses at already busy times, whenever possible, thereby leaving more times available that might have available parking free for church groups.
3. Restrict parking in the church lot to those who have business in the church building and to Disciples House residents unable to find a space in the Disciples House lot or adjacent street. Provide adequate signage in the church lot to convey this restriction and to make it clear that, while “we forgive your trespasses, we tow anyway.” Enforce the restriction on the two spaces reserved for church staff.
4. Allow no overnight parking on the church lot without expressed permission from church staff.
5. Make sure Jefferson Street Apartment tenants understand they do not have permission to use the church lot.
6. Recommend to congregation members who can easily walk one block to consider routinely using, on Sunday, a parking location, other than the church lot, as identified in the attached inventory of parking spaces.
7. Recommend to congregation members with no restricted mobility to avoid filling the last two spaces in the church lot or the last two spaces on Madison Avenue in front of the church.
8. Make available to congregation members and others using the church building a parking guide, such as the one attached, that identifies parking options and relevant parking policies.
9. Actively enforce the restrictions contained in the parking policy, including a system of issuing written warnings to violators and ordering a tow for those who have been given three notices.

126-97.Key.Policy

1. Every key will have a registered owner. The church office administers the registry.
2. Key holders will sign a written agreement agreeing to the church's key policy before receiving keys.
3. Without the express written permission of the church office, there will be no duplication of keys. Possessors of duplicated keys will be registered in the church office.
4. All keys, including duplicates, will be returned to the church office when no longer needed or upon request of the church office.
Great Grandmaster unlocks almost all doors, interior and exterior
Should one of these keys fall into the wrong hands the entire building would have to be rekeyed at great expense. Limited to 5 keys for church staff.
*The keyholder agrees to use the South Entrance, unless the keyholder has direct knowledge that the Security Alarm has been disarmed.
*The keyholder agrees to be trained in using the Security Alarm.
*The keyholder agrees to not loan the key except in extreme circumstances.
Grandmaster unlocks the South entrance of the church and most of the interior rooms of the church. Should one of these keys fall into the wrong hands the entire building would have to be rekeyed at great expense. Limited to 7 Keys.
*The keyholder agrees to be trained in using the Security Alarm.
*The keyholder agrees to not loan the key except in extreme circumstances.
Master unlocks most of the interior doors of the church.
*The keyholder agrees to not loan the key except in extreme circumstances.
Combination keys open only a few of the doors of the church. Some of these keys require training on the Security Alarm.
*The keyholder agrees to be trained in using the Security Alarm if necessary.
*Those trained in the Security Alarm agree to not loan their key to any other person, or to divulge church security codes to any other person.
*The keyholder agrees to not loan the key except in extreme circumstances.

140-06.Building.Groundrules

Welcome! We are glad you are here.
Our doors are open during daylight hours every day.
Public restrooms are available. Our entryway and sanctuary are available for rest, meditation and prayer. None of these spaces are available for reclining.
We care about your safety and well being.
Any activity or behavior that threatens the health, safety or security of those on church property is prohibited.
No one stays overnight in the building.
No weapons are allowed in the building.
No smoking is allowed within 20 feet of church doors.
No alcoholic drinks or illegal drugs on church grounds.
No storage of personal belongings on church property.
No bicycles or carts in the building or on porches.
Those in violation of these rules may be asked to leave.
Please help us to keep this church a caring, safe and calm place for everyone.
If you have a safety concern or any other questions about our church, feel free to ask John Evans our pastor.

140-10.Building.Safety.Policy

Mission Statement: In accordance with Vision for 21st Century, our mission is to see that as many people as possible have access to the resources of the congregation. Currently by virtue of location, through ministries of the congregation and referral of other helping agencies, indigent, transient, addicted and houseless people are frequently on the premises.
Purpose of this policy: This policy is established to facilitate ministry to those in need and to ensure the safety and well being of all who enter the building and grounds of First Christian Church. First Christian Church is a caring, safe and calm place for everyone.
Open Door Policy: The Building will remain open to the public seven days a week. Only those engaged in approved church programming will be allowed to remain in the building.
Open Door Standards: Though our doors remain open and all people are welcome to enter, not all behaviors are allowable. Any illegal activity or any other behaviors that threaten the safety and security of those on church property are prohibited. No alcoholic beverages or illegal drugs are allowed in the building or on the grounds. No one will be allowed to remain on church property whose presence is in violation of city, state or federal law.
Area Access Standards:
Church Grounds: Any illegal activity, or any activities that threaten the safety and security of those who are present are prohibited. Use of the grounds (including Disciples House grounds) is restricted to official functions of the church and those who have received permission in writing from the church office. All activities on church grounds will be conducted in a caring, safe and calm manner.
Parking Lot: Only those who are attending functions in the church building or have the express permission of one of the pastors are allowed to park vehicles in the church lots. With the permission of one of the pastors, vehicles may be parked in a lot after 8pm as long as they are removed by 8am. Without express written permission vehicles may not stay in a church lot overnight for more than two weeks in succession.
Building General: No weapons of any kind are allowed in the building. Without the express permission of a pastor, there will be no storage of personal belongings on church grounds or in the church building. No smoking is allowed in the building or within 20 feet of doors or open windows of the building. No bicycles or grocery carts are allowed in the building or on the porches.
Porches: These areas may be used for sleeping for no more than 2 weeks at a time after 10pm with written permission from one of the pastors. A copy of the written permission must be available for verification. Those who stay on a porch shall leave the premises by 8:00am. All possessions and trash of those sleeping on the porch shall be removed by 8a.m. No other areas of the church building or grounds may be used for sleeping.
Narthex: Individuals are allowed to sit and rest in the north entry, unless there is an official function that occupies the area. Reclining is not approved
Sanctuary: Individuals are allowed to sit and rest on the pews unless there is another programmed activity in the area. Reclining is not approved.
Balcony: Individuals are allowed to sit and rest on the pews unless there is another programmed activity in the sanctuary or on the third floor. Reclining is not approved.
Meeting Rooms: These areas are restricted to use by church members, church meetings and programmed community events. Individuals must seek permission from the church office for their use.
Restrooms: are available for use by all persons for their intended purposes. We expect all patrons to leave the rooms clean.
Hallways: are available for all people as traffic flow to rooms. All persons are asked to be mindful of ongoing meetings and to keep conversations quiet when meetings are in session.
Personal Behavior in the Building: It is our hope that the First Christian Church building will be a caring, safe and calm place for all people.
General Warning:
1. If it is necessary to call the police to remove a person from the premises, the person may be charged with trespassing and may be banned from the building. If there is a second violation the person will be charged with trespassing and banned from the premises until the ban is lifted by one of the pastors.
2. Whenever a community person is asked to leave the building by a pastor or member of the congregation, they must leave immediately, or the police will be called.
Stone Soup: All participants are expected to help keep the church a caring, safe and calm place. Those who are under the influence of alcohol or other drugs may be asked to leave. Persons who are a health risk to others because of illness or hygiene may be asked to leave. Those who participate in loud or obnoxious behavior will be asked to cease the behavior, and may be asked to leave. Effort will be made to give food to those who leave when asked.
Worship: Everyone is allowed to attend services. Those who fail to be appropriately caring, safe and calm may be asked to leave. Those whose personal hygiene is determined to be exceedingly offensive by one of the pastors, may be invited to leave or to participate from the balcony.
Church Programs: All programs to which the general public is invited are open to all people. Those expectations which apply to Stone Soup and Worship would also apply to all other Church Programs. Special attention will be paid in the distribution of food at church programs to address the issues of hygiene in “self-serve” situations.
Community Meetings: Standards of behavior, appearance and cleanliness other than the “Open Door Standard” are the responsibilities of those whose meeting it is.
Building Safety Task Force: A group of volunteers will be solicited and trained to provide the pastors assistance in dealing with persons on church property who must be asked to change their behavior in order for First Christian Church to be a caring, safe and calm place.
Purpose: to secure the standards described in the policy at all times and events taking place on church premises and other church activities and events.
Church Hosts: volunteers trained to deal with safety issues, who are present at key times when the building is in use, to assure the building continues to be a caring, safe and calm place.

145-96.Trim.Vegetation

All vegetation will be trimmed from the ground upwards for 18 inches. Vegetation will also be thinned so that the building can be seen through the foliage.

160-06.Facility.Kitchen.Use.Policy

POLICY
Our congregation seeks out, develops and supports ministries to meet the human needs for physical and spiritual wholeness. We want to make our facilities available to not-for-profit groups and individuals who are seeking to meet our goals. Feel free to talk to our staff about room availability and your particular circumstances. We are here to serve.
GENERAL GUIDELINES
Functions and activities of First Christian Church receive first (top) priority. Community groups and others using the church on an ongoing basis have the second priority. Upon occasion second priority functions may find their use of the facilities interrupted by other individuals or groups. Below are examples of other events that may be held in the facility and the priority in which they will be scheduled
1. Weddings, funerals and other significant occasions.
2. Informal gatherings of congregational groups and/or member groups
3. Not-for-profit groups or individuals
4. Profit making organizations or individuals
SCHEDULING GUIDELINES (procedures)
a. Contact the church’s Administrative Assistant for application forms and fee schedules. Office hours are Monday through Thursday, 9am-3pm except holidays and summer.
b. Return completed and signed application to the church office.
c. Allow approximately one to four weeks for application approval. Final approval of an application may need board action.
d. Allow adequate time in scheduling a sanctuary wedding and/or reception in order to secure the desired date and time. (Six months to a year is suggested)
FACILITY AND ROOM USE FEES (See accompanying fee schedule)
a. Fees shall be paid in the church office at least two days before the event.
b. Fees may be amended or waived in some circumstances.
GENERAL ROOM USE GUIDELINES Applicants agree to:
a. Use specified rooms or areas as approved and no others.
b. Return room furnishings to the locations in which they were found.
c. Refrain from use of church room supplies and materials.
d. Respect fire and safety codes which prohibit smoking in the building and use of church fireplaces.
e. Inspect rooms prior to use and report any problems to the church office.
f. Keep bicycles outside in the racks provided.
g. Children will be attended at all times.
h. Treat the building with tenderness and care.
KITCHEN USE POLICIES
1. Oregon law requires that at least one Oregon licensed food handler is present when meals are being prepared or served or the dishwasher is in use. A copy of the Food Handler’s License Handbook is available from the Benton County Health Department. If no food preparation (cooking, reheating etc.) is taking place in the kitchen and the dishwasher is not in use, an Oregon licensed food handler is not required to be present.
2. The Benton County Health Department requires a temporary restaurant license permit to be issued at least 24 hours before using the kitchen for meal preparation. It is the responsibility of the group requesting use of the kitchen to arrange with the health department for the license. Evidence of the license is to be provided to the church office prior to kitchen use, during office hours.
3. The dishwashing machine must be used if any non-paper plates, cups or metal utensils are used. The dishwashing machine operator must be instructed on the use of the equipment, and must be supervised by an Oregon licensed food handler. Arrangements for instruction must be made with the church office at least two weeks in advance.
4. All food disposed of in a waste container must be carried to the outside garbage dumpster at the end of the event. All recyclable tin, plastics and cardboard must be placed in the appropriate container at the west side of the building.
5. Those who use the kitchen must also remain in compliance with the current “Kitchen Procedures” and “Kitchen Appliance Instructions.”
6. Church Member Exceptions and Exemptions:
• Temporary restaurant licenses are NOT normally required for church events such as dinners, potlucks or desserts. If an event is not primarily for church members, arrangements for a license must be made.
• If only a few dishes are used, they must be hand-washed and placed in a dishwasher rack on the loading (left-hand) side of the dishwasher for machine washing later.
• Fees for kitchen usage do not normally apply to members of the church.

162-10.Room.Use.Policies-Fees.2010

POLICY
Our congregation seeks out, develops, and supports ministries to meet the human needs for physical and spiritual wholeness. We want to make our facilities available to not-far-profit groups and individuals who are seeking to meet those needs. Feel free to talk to our staff about room availability and your particular circumstances. We are here to serve...

162-10a.Room.Use.Policies-Basement.Wall.Posting

1. The church facilities are available to members and non-members to hold events.
2. Events should be scheduled through the office administrator no less than one month in advance.
3. A scheduling application and fees are required in order for room use approval.
4. NO smoking inside the building or within 20 feet of all openings to the building.
5. NO alcoholic beverages or other drugs will be permitted on church property.
6. Unattended children are not allowed in the building at any time.
7. The only rooms to be used are those specifically assigned to the approved event.
8. Please report any room problems (burned out lights, broken furniture, etc.) to the church office. Unreported damage can be billed to you if it is not reported prior to the event.
9. Rooms should be left as you found them. Church furniture and supplies are not to be moved from one room to another.
10. All property left in the room requires a label and must be approved if stored outside the reserved storage spaces. Storage spaces that are reserved can have locks and subsequent keys that are approved and purchased from the church office.
Room Basics
 All alterations to the rooms require authorization. (We prefer to do the alterations like wall mounting)
 Reduce the damage by cleaning up messes and taking preventative measures to ensure messes are mitigated.
 Report all severe messes. (Coffee Spills) You can call at the time of the accident and leave a message.
 We value the red chairs, please reciprocate that value by informing us when a chair is broken.

162-10b.Room.Storage.Policies-Basement.Wall.Posting

Room Storage
All items in this room need to be inside a cabinet or a tote (strong plastic container with lid).
All items in this room require a label.
Containers (totes) will be regularly evaluated to determine if they meet the needs of the room. Please use cabinets to conserve space.
This room will be inspected and cleaned regularly all items that are space hogs, without a label, or out of place will be moved to the church office for pickup (if there is no pickup within two weeks the items will be discarded).

164-10.Musical.Recital.Fees.for.OSU.Students.and.Faculty

Our congregation wants to make our facilities available to not-for-profit groups and individuals who are seeking to meet human needs for physical and spiritual wholeness. Feel free to talk to our staff about room availability and your specific needs. We are here to serve.
Assumptions
Assuming the soloist, an accompanist, plus 1 or 2 others and fewer than 100 people in attendance.
Basic Fee - $100.00
This includes the use of the Sanctuary for the recital, a rehearsal and the Narthex for a reception. Rest rooms are available.
Additional Options – may be available upon request
Use of sound system $75.00, pipe organ - $25.00, kitchen (minimal) - $15.00, McLean
Hall/kitchen - $75.00. Use of child care room and staff - $50.00 (one caregiver to be provided by renters
In addition to the paid staff member).
Please refer to Facility Use Policy for additional information.

210-89.Youth.Camps

1. For the region’s summer youth camps, the church will pay 50% of the camperships for participating Sunday School and/or youth group members with fully funded scholarships available if needed. Campers are responsible for transportation to and from camp.
2. Camp Keim was approved as an official church activity.

220-04.Child.Safety.Policy

REDUCING THE RISK of Child/Youth Sexual Abuse First Christian Church believes in providing a safe and secure place for our children and youth while they attend an event sponsored by our congregation. We also believe in supporting the adults who volunteer in our children's ministry and youth ministry programs. Therefore, in order to reduce the risk to our children, youth and adult volunteers and liability to the church, we hereby adopt the following draft of policies and procedures.
POLICIES Application Process. All employees in compensated positions, including clergy, and all volunteers who work with children or youth are to complete the application process. Six Months Involvement. Adults are permitted to work with children and youth only after they have been actively involved in our congregation for a minimum of six months or have transferred an active membership from another congregation. Sex Offender Registry. Any person listed in the Sex Offender Registry, convicted of a felony, assault or the criminal mistreatment of a minor is not to work with children or youth in any capacity. Training. All staff, volunteers, elders and personnel committee members are to receive training on reducing the risk of child abuse. Two-Adult Recommendation. It is recommended that during an event volunteers and staff are to work with another adult partner inasmuch as it is possible and reasonable. Adult supervision is to be maintained before and after an event until all children/youth have been picked up. The two-adult recommendation should be followed in cases of transportation as well.
The recommended adult/child or youth ratio is: Nursery (birth through 3 years) 1:4 Preschool and Primary (4 years through grade 5) 1:6 Middle and High School (grades 6 through 12) 1:10 Overnight Events. Overnight events sponsored by our congregation at which there are children/youth shall have appropriate adult/child/youth coverage with a minimum of two adults present from our congregation.
APPLICATION PROCEDURE Employee Definition. An employee is defined as any person hired by the Personnel Committee of First Christian Church. Volunteers may be paid staff from another congregation and are not considered to be employees of First Christian Church of Corvallis. Employee & Volunteer Application Process
1. Employees are to:
a. complete an employment application and provide a resume. References are checked.
b. submit a copy of photo identification and/or their driver's license
c. complete, read and sign the Employee/Volunteer Agreement and Driver's Information form.
d. be interviewed by the Personnel Committee, the Ministers or by someone specifically trained to screen children and youth workers.
e. must have a current Red Cross Card for First Aide, CPR. (Nursery staff must have a current Red Cross Card for First Aide and Infant CPR.)
f. all staff and volunteers need to be fingerprinted, this generally can be done at the local police department and these finger prints may be used as part of the criminal records check.
2. Volunteers are to:
a. submit a Membership Information Form and an Application Form. References are checked.
b. submit a copy of photo identification and/or their driver's license
c. complete, read and sign the Employee/Volunteer Agreement and Driver's Information form.
d. be interviewed by one of the Ministers, representatives of the Program Cabinet or by someone specifically trained to screen children and youth workers.
Implementation. A designated representative of First Christian Church of Corvallis is to review forms, check references, do a criminal record check and maintain files on each employee and volunteer. Reference Check. References are to be checked and documented either by letter or by phone and written documentation of the call provided. Any refusal to provide a reference is to be documented. Criminal Record Check. A criminal records check (fingerprint check) is to be completed on each employee. If an applicant has been charged, but not convicted, of any criminal offense, the police or prosecutor's office is to be contacted and documentation of the investigation is to be noted before the applicant is hired.
Name Check. A name check is done on any volunteer if information or suspicion shows up during the reference check or application process. If a person has lived in another state six months prior to moving to Oregon or is a student attending a university, a record check is to be done in that state.
Employee/Volunteer Agreement. Each employee and volunteer is to receive a copy of the policies and procedures. After reading the documents, each person is to sign the Employee/Volunteer Agreement. ADDITIONAL PROCEDURES Parental Permission. A yearly permission form and health form is to be completed and signed by each parent/guardian and kept on file. Building Supervision. A designated person is to make random visits to all rooms in use during an event. Doors of meeting rooms without windows are to be left open during use.
Rooms that have any area that is not visible from the door window or hallway should include a mirror to make that area visible. Identification and Release of Children. Children (under Grade 2) are to be signed into the classroom or nursery and released only to a parent/guardian or an identified family member.
Orientation. The Reducing the Risk policy is to be part of any orientation done with adults who work with children/youth and is to be communicated from time to time to the congregational members and parents.
Individual Counseling. An adult is never to be in a secluded area with a child/youth in a one-on-one situation. If a child/youth wants to talk with an adult privately, it is recommended that the meeting take place in a highly visible area. If more privacy is requested, you may ask another adult to join you OR you may get permission from one of the ministers to meet with the child/youth at a specific time and place. If this is not possible, the door to the room may be left open and/or, with the youth's permission, the session may be recorded. Adjudication Any disagreement not resolved between the volunteer and the supervisor of the activity shall be referred to the senior minister. If the senior minister is unable to resolve the matter, it shall be referred to the personnel committee for final resolution. Safe Touch Our goal is to create a warm and loving environment in our church which is found in a community of caring people. What we do is often more important than what we say. We must always remember that people have different comfort zones regarding touch. A touching contact initiated by a child/youth is more appropriate than one initiated by an adult.
For example, a child hugging a teacher exuberantly would be more appropriate than a teacher asking a child for a hug. Examples of adult-initiated touch which are generally appropriate include hair tousles, arm pats, hugs around the shoulder and sitting on the floor together.
REPORTING PROCEDURES First Christian Church Internal Reporting Procedures Volunteers. All teachers, assistants, youth sponsors and youth interns are supervised by, and report to, the Minister(s). Members of the congregation or others are to make reports to the Senior Minister the Associate Minister or other members of the employed staff.
Associate Minister and other ministerial or employed staff. Other employed staff including Ministers make reports to the Senior Minister. Senior Minister. The Senior Minister reports to the Board and the President of the Congregation and to the Vice President of Personnel when appropriate. Reporting Inappropriate Behavior or Behavior Change Immediate Action. When inappropriate or abusive behavior occurs during an event, adults are expected to immediately act using their best judgment and then to notify the Senior Minister or the Associate Minister.
Inappropriate or Abusive Behavior by an Adult, youth or child. The person is to be confronted immediately. The incident is to be documented and reported to the Senior minister or Associate Minister and investigated immediately.
Behavior Change of a Youth/Child. If a child or youth appears aloof and/or withdrawn or exhibits a marked personality change that may indicate a problem, the volunteer is to notify the Senior Minister or Associate Minister, making him/her aware of the report filed. Together they are to decide what, if any, action is appropriate. Making a Report of Prior Suspected Child Abuse Suspected child abuse or neglect. Any incident of suspected child abuse or neglect should be reported immediately to the Senior Minister or Associate Minister. The information is then to be immediately shared with the other party. Child Protective Services Involvement. The incident is to be reported to the appropriate legal authority by the person making the report. The case may be discussed with a CPS (Child Protective Services) worker before making an official report. An anonymous report may be filed. Legal Authority to Contact Reports are to be made to the state office of the Child Protective Services in the Oregon Department of Human Services, Children, Adults and Families Division or to a law enforcement agency in the county where you are at the time of making the report.
Law Enforcement Agencies. Law enforcement agencies are the local police department, county sheriff, county juvenile department or Oregon State Police.
What to Report The following information, if known, is to be given to the proper authority:
Name, address and age of the child Name of parent(s), guardian or person responsible for the child's care If known, the name of the person you believe abused the child What you have observed or what the child has reported to you Explanation given by the caretaker for the injury Evidence of previous abuse Where you can be contacted Response to the Allegation Safety of the child/youth. The safety of the child is of primary importance. The alleged abuser is not to be confronted if the child/youth is in danger. Take It Seriously. Any allegation is taken seriously and immediately investigated. Confidential, written documentation of every action taken begins when the allegation is made. Accused Person. The alleged abuser is to be treated with dignity and support. If the alleged abuser is a volunteer, he/she is to be relieved temporarily of his/her duties until the investigation is finished. If the alleged abuser is paid staff, arrangements will be made to either maintain or suspend his/her pay until the allegations are cleared or substantiated. Immediate Notification. The allegation is reported immediately by the (spokesperson) Senior Minister to the insurance company, church attorney and the regional church office and to the civil authorities as directed by the attorney and the insurance company representative. The church attorney is to be present whenever the Senior Minister or spokesperson is answering investigative questions from the police or social services agencies.
Notification of the Parents. The victim's parents are notified immediately by the spokesperson and assured that the allegation is being taken seriously, being properly investigated and that appropriate action is being taken. Confidentiality. The confidentiality of the victim and the victim's family is to be protected and the parents are to be kept informed of all action taken by the church. Spokesperson and Media Information Spokesperson. The official spokesperson for the congregation is the senior pastor. He/she is the only one to give information to the congregation and to speak to the media. In the case that the senior pastor is unable to perform this duty, the president of the congregation becomes responsible.
Response to the Media The prepared Position Statement is to be given to the media. (See appendix). Our policy book and the video tape can also be shown to the media. All attempts will be made to safeguard the privacy and confidentiality of all involved. MORE INFORMATION For more information on reporting procedures, contact the church office and request a copy of the booklet which contains an explanation of Oregon's reporting laws and procedures.

230-10.Nursery.Policy

The purpose of our Nursery is to:
1. Provide a safe, healthy and loving environment for children to play in and comfortably rest.
2. Provide parents and guardians with a place to leave their children so that they may worship without worrying about their precious little ones.
ALL FIRST TIME VISITORS MUST REGISTER THEIR CHILDREN WITH THE NURSERY STAFF.
TO ENSURE THAT WE ARE PROPERLY INFORMED, WITH EACH VISIT PLEASE REMIND US IF YOUR CHILD HAS ANY FOOD ALLERGIES, MEDICAL CONDITIONS, OR SPECIAL NEEDS.
Parents or guardians are required to sign their child(ren) in and out with each visit to the Nursery. Only Nursery staff, parents, guardians, and children under the age of 3 years are permitted into the Nursery. Everyone must wash their hands upon entering the Nursery beyond the gate.
Please provide and label supplies that will aid us in caring for your child effectively (e.g. diapers, bottles or cups, attachable pacifier, and extra change of clothes.)
Do not bring personal toys.
Medicine
Please do NOT bring medicine of any kind.
Restroom use
If your child(ren) needs assistance, a nursery attendant will help them. The restroom door will remain open unless the child is potty trained and independent.
Sick Children
Sick children will not be admitted into the Nursery. Please refer to illness policy.
Pacifiers
Pacifiers should be attached to your baby by means of a clip to avoid its loss and to deter other children from using it.
Snacks
Snacks such as crackers, pretzels, cheerios, animal crackers, and juice are provided for children. Please notify the nursery attendants if you do not want your child to have a snack.
ILLNESS POLICY
If the health of your child is in question a nursery attendant will alert you. If it is determined that your child is ill you will be asked to remove him/ her from the Nursery. These guidelines are to insure a healthy and safe environment for all.
If your child has any of the conditions listed on the back page, they may not be admitted to the Nursery.
A) Fever or Diarrhea within the last 24 hours.
B) Vomiting within the last 24 hours. Other than normal spitting up or regurgitation by babies.
C) Upper Respiratory Infection.
D) Diseases:
For the safety of all our children, no child with an infectious disease will be allowed in the Nursery until he/ she is no longer contagious. If in doubt check with your doctor.
E) Open Skin Areas:
Any uncovered open skin area with or without drainage.
F) Skin Rashes:
Questionable or generalized body rashes need to be evaluated by a physician before entry into the Nursery.
Thank you for entrusting your children to our care. We will do our best to see that your children are secure and well cared for in the Nursery.
Nursery Coordinator

301-09.Articles.of.Incorporation

Registry number 018426-16
Restated Articles of Incorporation
Article 1. The name of this non-profit corporation is First Christian Church of Corvallis, Oregon.
Article 2. The registered agent is on file with the Secretary of State
Article 3. The registered agent’s address is on file with the Secretary of State
Article 4. The address of First Christian Church of Corvallis, Oregon is:
First Christian Church of Corvallis
602 SW Madison Avenue
Corvallis, OR 97333
Article 5. 1. This corporation is organized exclusively for charitable, religious, educational, and scientific purposes, including, for such purposes, the making of distributions to such organizations that qualify as exempt organizations under §501(c)(3) of the Internal Revenue Code or the corresponding section of any future federal tax code.
2. No part of the net earnings of the corporation shall inure to the benefit of, or be distributable to its members, directors, officers or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes of this corporation.
3. No substantial part of the activities of the corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision of these articles, the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under §501(c)(3) of the Internal Revenue Code or the corresponding section of any future federal tax code, or (b) by a corporation, contributions to which are deductible under 170(c)(2) of the Internal Revenue Code, or the corresponding section of any future federal tax codes.
4. The personal liability of each member of the Board of Directors, each uncompensated officer, and each member of the corporation, for monetary or other damages, for conduct as a director, officer, or member shall be eliminated to the fullest extent permitted by current or future law.
5. The members of the corporation shall:
a. elect the officers of the corporation;
b. approve the annual budget;
c. approve the nominations of the Ministerial Search Committee;
d. approve the acquisition and sale of property;
e. approve the borrowing of money;
f. approve changes or amendments to the Permanent Funds Policy; and
g. approve amendments or changes to the Constitution.
Article 6. This non-profit corporation is a religious corporation.
Article 7. The corporation will have members.

310-11.Constitution

We, the Congregation of First Christian Church of Corvallis, Oregon, a self-governed body, in voluntary affiliation with the Christian Church (Disciples of Christ), do hereby subscribe to the following Constitution. May the grace of our Lord Jesus Christ, the love of God and the fellowship of the Holy Spirit be with us all....

310a-10.BYLAWS

VISION STATEMENT
The First Christian Church of Corvallis is a diverse, inclusive community providing a living witness to the compassionate Christ. From our central location in the heart of Corvallis, we seek out, develop and support ministries to meet the human needs for physical and spiritual wholeness. On the basis of our Disciple heritage, we embrace the ecumenical movement, develop lay leadership, and promote intellectual freedom in the pursuit of Truth. (Adopted May 4, 1997)...

323-86.Mission.Statement

Mission Statement for First Christian Church of Corvallis
1. We accept, enjoy and value the diversity within our people and our services, and seek to be a caring congregation, open to all who wish to join us in worship.
2. We direct the major part of our resources toward programs impacting people.
3. We consider “mission” to be any programmed ministry to person beyond our own membership, whether in this community, state, nation or world. To missions, we contribute the use of our building and talents of our clergy, and we strive annually to contribute ten percent of our general fund budget.
4. We accept Campus Ministry as a major mission opportunity and responsibility and make the congregation the center of this work. We understand campus ministry to be our work and with United Campus Ministry.
5. We offer a diversity of opportunities for Christian education for people of all ages.
6. We promote ministry by the laity and encourage professional clergy to serve as initiating leaders in performance of ministries.
7. We believe that growth of our membership is a natural consequence of our congregation being caring and active. We have faith that we will continue to grow and will plan accordingly.
8. We have been a downtown church and sought to provide ministry appropriate to a downtown church. Along with our pending decisions about building renovation, we will need to reconsider and either reconfirm or change the decision to remain downtown.
9. We value our affiliation with the Christian Church, Disciples of Christ.

343-09.Board.Agenda.Policy

The Board agenda will be sent to the Board one week in advance of the meeting. Additions to the agenda will be approved by a majority of the Board at the meeting.

401-10.Budget.Management

The goal of the budget management process is a balanced general fund budget and ending the year without a deficit. Because church funding depends on the willingness and ability of the members to give, achieving this goal is not always easy.
Designated funds allow givers to specify programs or projects for their gifts and often help with cash flow. Designated funds also require management. The following are policy guidelines that the board and Finance Cabinet have developed over a number of years to assist in this process.
1. Cabinets have the right to reallocate their budgets within the program accounts (Administrative, House & Grounds, Christian Education, Fellowship, Outreach, Worship, Personnel) they oversee without Board approval. However, salaries may not be changed without board approval.
2. Fund Raising projects (e.g. Craft Fair) will not be carried as line items in the general fund budget.
3. Limits on spending budgeted items without prior approval may be set for individuals, cabinets, committees, or staff by the Finance Cabinet in cooperation with the Board.
4. The interest earned on the bank accounts at OSU Federal will be posted to the General Fund.
5. An administrative overhead fee in the amount of 5% will be collected from each starred account (Designated Fund) with a positive balance at the end of each year and posted to the General fund. Note this policy passed in 2008 and was retroactive to 2007.
6. Mission pass through gifts will be paid out at the end of each quarter unless there is urgency. An example of urgency would be gifts to Week of Compassion for a specific emergency.
7. Special gifts. The individual purchasing the gift will only spend the amount received by the deadline. Any amount that is received after the deadline will be forwarded to the recipient at a later date.

403-09.Business.Charge.and.Deposit.Accounts.Policy

The treasurer or designee will set up deposit accounts with local businesses, preferably those that give discounts.

410-09.Check.Signing.Policy

1. All checks require two authorized signatures. Emergency exceptions must be reported at the next Finance Cabinet.
2. Credit card bills may be paid by checking account transfer if the treasurer has an authorized check signer review and sign the statement.
3. Authorized check signers are the President, VP of Finance, Treasurer(s), VP of Personnel, and Capital Campaign Treasurer. Others may be appointed by the Finance Cabinet on an annual basis.

413-09.Check.and.Reimbursement.Requests

Requests for checks to individuals or businesses when the church was not invoiced directly or requests from individuals for reimbursement from the church are subject to the following requirements:
1. Requests are to be submitted on the official Check/Reimbursement Request Form and reimbursements must be claimed within six months of the expense.
2. Receipts or detailed mileage itemization must be attached for individual reimbursement or a purchase order, registration or guest speaker information must be attached for a check.
3. An explanation of the purpose of the expense must be entered on the request form.
4. The request form must be signed by the person making the request, signifying that the request is accurate and that the individual has not been previously reimbursed for any of the items listed.
5. The requests are to be approved and signed by a member of the Finance Cabinet (other than a treasurer). Individuals seeking reimbursement are not allowed to approve their own request.
a. It is the responsibility of the person approving the request to check that the request is accurate, reasonable, and appropriate.
b. If there is a question, the one approving the request should return the form to the requestor and ask for supporting documentation.
6. Check requests from paid staff do not require a Finance Cabinet member’s signature.
7. It is the responsibility of the Treasurer to disperse payment from the appropriate fund and account and to file the request with accompanying documentation. If the Treasurer has concerns about the request, he/she will bring the request to the Finance Cabinet for discussion before a check is issued.

415-05.Health.Deductible.Policy

To claim reimbursement, the employee must:
1. Submit a Check/Reimbursement Request Form
2. To the form, attach a copy of the dated insurance invoice from Lifewise (not the bill) specifying how much would be allowed as deductible, but not itemizing the procedures.
Co-payment for allowed prescriptions can be requested by submitting the RX number with the receipt showing payment for the co-pay of the RX. This does not need to include the name of the medication.
Medical expenses and prescriptions that are not covered under the Lifewise Health Insurance Policy are not eligible for reimbursement.
Any unused balance in the Allowance account reverts back to the general fund at the end of the year. It is not carried forward or accumulative.

417-09.Vendor.Approval.Policy

1. At the beginning of each church financial year, the Treasurer will present to the Finance Cabinet the current list of vendors which is to be signed by the Vice President of Finance and authorized by the Finance Cabinet.
2. The treasurer is authorized to pay invoices from the approved vendor list only.
3. To be added to the list, any new vendor must first be approved by the Finance Cabinet.

420-99.Credit.Card.Policy

It shall be incumbent upon the credit cardholder to recognize and agree to abide by all the terms and conditions as set forth herein and to help minimize risk inherent in the use of credit cards.
Authorized Users: Only the ministers of the congregation, the Administrative Assistant and the Treasurer may be designated as authorized credit card signers.
Authorized Usage: No personal items other than those related to an expense account may be purchased with a credit card.
1. Credit cards may be used only for materials & supplies not otherwise obtainable in a timely fashion through regular channels of purchase. Each cardholder shall monitor the use of the credit card under his/her authority and enforce all administrative rules regarding purchases and purchasing practices. NOTE: No single charge may exceed $299 without previous authorization by the Finance Cabinet.
2. Credit cards may be used for travel-related costs. If the credit card bears an individual’s name, it may not be loaned for use to anyone else.
3. Upon using a credit card a voucher will be placed in the Treasurer’s mailbox alerting the Treasurer as to the card’s use, the amount charged, and the fund to be charged. Original charge slips are to be attached to the voucher.
4. It will be the responsibility of the cardholder to pursue and correct any discrepancies between the monthly billing total and the receipts total and to reimburse any difference between allowable costs and charges (e.g. excessive meal costs).
Credit Card Limit: There may be a credit card limit designated by the Finance Cabinet.
Payment Process: The Treasurer will process and pay the total shown on the credit card billing statement.
Fiscal Year: All credit card expenditures incurred within a fiscal year will be paid from said fiscal year budget.
Additional Fees: Cardholders will be solely responsible for immediately reporting any lost or stolen credit cards. All expenses or charges incurred because of lost or stolen cards will be charged to the responsible person.
CREDIT CARD APPLICATION
I agree to abide by the above-stated Terms and Conditions. I hereby accept full responsibility for any use of the credit cards which are issued to the First Christian Church, Corvallis in my name. I understand that failure to abide by these Terms and Conditions may result in the suspension of credit card privileges.

430-09.Fund.Raising

1. All requests to raise money to be contributed to a cause beyond local church commitments must be reviewed and recommended by the Program Cabinet in advance.
2. Church fund raising approval rests with the Finance Cabinet. Approval for minor projects (not requiring Finance Cabinet consent) can be handled by three persons, any two of which may grant approval (Senior Minister, President of Congregation, and/or V.P. of Finance). These would be fund raisers seeking to raise $500 or less.

440-10.Investment.and.Stock.Account.Signers

1. The signers on the permanent fund investment accounts at Christian Church Foundation and Church Extension are the three trustees. Signature cards need to be updated every year when the new trustee joins the group.
2. The signers on accounts used to sell stocks, mutual funds, etc. that are given as contributions to the church are the Financial Secretary and the elected Assistant Financial Secretary. Signature instruments need to be updated whenever there is a change in either of these offices.

443-09.Permanent.Fund.Policy

I. Purpose
The primary purpose of the Permanent Funds is to expand the witness and mission of Jesus Christ, serving human needs in our community and around the world. It is not intended to compete with the regular annual giving of members nor to diminish the opportunities for responsible stewardship by present or future members.
All assets received by the Permanent Funds shall be considered permanent. “Income” from the Permanent Funds will be spent for ministry. Income will be received from the Permanent Funds through an annual distribution of Permanent Funds Income (PFI) from the Christian Church Foundation. The congregation will receive an annual withdrawal of income, as income is defined in the Joint Investment Trust with the Christian Church Foundation. (Christian Church Foundation will recommend the annual percentage of PFI to be distributed to the congregation. The percentage over time will assure that the buying power of the gift is maintained.)...

447-10.Swick.Fund.Use.Policy

Iva Swick left her estate to be divided equally between the First Christian Church of Corvallis and NCC. After selling her home at 618 S. 5th Street, the church received $17,174.
Although her will had no requirement attached, she had outlined her wishes in a letter to Dr. Morgan. She wished to have the money “...used in any way that is needful in caring for the church building or grounds such as keeping the building in repair, tuning the piano or work on the pipe organ, painting inside or outside, replacement of something that becomes worn out such as the public address system, helping to prepare the planned parking lot for use, or for any other purposes our pastors and other leaders may deem best.”
In May of 1975, the board passed a policy regarding the Swick money which included only using the interest. Funds required approval of the House and Grounds Committee to spend. The policy listed the following expenses to be in the nature of, but not limited to, paint; carpet; minor structural repairs and modifications; landscape materials; and, fixtures. Major capital projects were not allowed nor were routine maintenance and upkeep.
When a Permanent Fund policy was passed the earnings on these funds was governed by that policy.
Policy
Swick Fund distributions may be spent on any church property for expenses such as, but not limited to, paint; carpet; minor structural repairs and modifications; landscape materials; fixtures; and pipe organ or piano repairs. Major capital projects are not covered nor are routine maintenance and upkeep. House and Grounds will seek Finance Cabinet approval for the proposed use of the funds except in an emergency. In the case of an emergency, the expenditure will be reported to the Finance Cabinet.

460-10.Memorial.Fund.Policy

I. POLICY
A. Memorials are monetary and material gifts given to the congregation designated in memory of a person.
B. The Board of First Christian Church reserves the right to accept or refuse any memorial gifts.
C. The Senior Minister is a member of the Memorial Committee and will inform the Memorial Committee regarding current Cabinet funding priorities.
D. The Memorials Committee is responsible to:
1. Keep an active listing of suggested Memorials items which have received the prior approval of one of the Cabinets or the Board.
2. Keep current a record of memorials.
3. Take leadership in the receiving and distributing of Memorial Funds.
4. Apprise the congregation of activity in the Memorial Funds.
II. PROCEDURES
A. Monetary Gifts:
1. All gifts will be directed through the Financial Secretary, where they will be added to Memorial Funds for the named person.
2. The Financial Secretary will notify the Church Secretary of the gifts.
3. The Church Secretary will:
a. Keep a record of the designated memorial, the contributor, the amount of contribution and any further designations.
b. Send a letter of appreciation supplied by the Senior Minister to the contributor.
c. Send a letter of acknowledgement supplied by the Senior Minister to the family of the person in whose name the memorial is established.
d. At the end of two months of the establishment of a memorial notify the Memorials Committee:
i. Who has contributed
ii. To which memorials
iii. Under which designations
iv. And the total funds received
4. The Memorials Committee will:
a. Notify the family when the fund is stabilized of the amount that has been received.
b. Meet with the family to discuss the distribution of funds.
c. Make recommendation to the Finance Cabinet of the distribution of funds.
5. The Finance Cabinet will approve or reject the distribution of Memorial Funds and make the transfer to the appropriate fund. Refusal to distribute per the family’s wish will be reported to the Board.
B.. Material Gifts
1. The Church Secretary will notify the Memorials Committee of any material contributions in memory of a person.
2. If appropriate the Memorials Committee will consult with the family of the deceased before making a recommendation to the Finance Cabinet.
3. The Finance Cabinet will approve or reject gifts and report refusals to the Board.
III. CURRENT APPROVED MEMORIAL FUND ITEMS AND THEIR FUND NUMBER
A. Books (3.42.170)
B. Disciples House (3.42.050)
C. Folk Musicians (3.42.190)
D. Landscaping (3.42.030)
E. McLean Hall Needs (3.42.070)
F. Nursery/Preschool Needs (3.42.090)
G. Office Equipment (3.42.130)
H. Sanctuary Needs (3.42.110)
I. Scholarships (3.42.150)
J. Stain Glass Window Maintenance and Repair (3.42.010)
K. Technology Development (3.42.210)
Additionally current designated funds such as Music, House and Grounds, Stone Soup, Outreach, Youth, etc can have memorials directed to them. Memorial Funds may also be added to currently approved Permanent Funds.

480-09.Photocopies

Photocopies for outside groups and/or personal use are 10 cents per copy.

501-92.Employee.Benefits

EMPLOYEE BENEFITS
Position of Administrative Assistant, First Christian church, 40 hours per week
VACATION
Paid vacation accrues from date of hire as follows:
1. Two weeks (10 days) annually for the first three years of employment. No vacation may be taken until an employee has worked one year.
2. After three years, two weeks (10 days) annually, plus one additional day annually, until eight years of employment.
3. After eight years of employment, three weeks annually (15 days), plus one additional day annually, until 13 years of employment.
If a holiday occurs during a vacation period, the holiday may be added to the vacation.
Vacation time must be used in the year that it is accrued. No pay for unused vacation unless separation occurs.
SICK LEAVE
Ten days annually, accruing from date of hire and is not cumulative. Vacation time may be used as sick leave.
If it is foreseeable that the total sick leave (10 days annually) will not be used within the accruing year, the following formula determines additional time off for the unused sick leave:
One unused sick day (8 hours) equals two hours/ time off.
This amount will not be paid for remaining sick leave at time of separation.
Sick leave may be used for sick child/partner/ spouse/ aging parent or for doctor or dentist’s appointments for employee or employee’s children.
Additional paid or unpaid sick leave may be granted, if determined necessary, upon approval of the Senior Minister and Personnel Committee.
BEREAVEMENT or FAMILY EMERGENCY
Leave may be granted on the basis of need upon approval of the Senior Minister and Personnel Committee.
PAID HOLIDAYS
There are nine (9) paid holidays, as follows:
New Year’s Day
Martin Luther King, Jr. Day
Presidents’ Day
Memorial Day
Independence Day
Labor Day
Veterans’ Day
Thanksgiving Day
Christmas Day
If a holiday falls on a Saturday or Sunday, the day before or after may be granted as a holiday at the discretion of the Senior Minister and/or Personnel Committee.
If it becomes necessary for a person to work on a holiday, a compensating day off will be granted when work schedule permits and with the approval of the Senior Minister.

503-05.Family.Leave.Policy

First Christian Church will provide up to 12 weeks of unpaid leave per year for the following purposes:
a. Birth, adoption or placement of a child (parental leave).
b. To care for a family member with a serious health condition or the employee's own serious health condition (serious health condition leave).
c. For a pregnancy disability or prenatal care (pregnancy disability leave).
d. To care for a sick child who does not have a serious health condition, but requires home care (sick child leave).
To be eligible for the leave, employees must be on the job at least 180 days to take leave to care for a newborn or newly adopted child. For all other leave, workers must be employed at least 180 days and also work at least an average of 25 hours a week.
If an employee requires more than 12 weeks to recover their job is no longer guaranteed.
Employees are entitled to 12 weeks within any one-year period, Parents who have taken 12 weeks of family leave to care for a newborn are also entitled to take up to 12 weeks leave to care for a sick child requiring home care.
Employees are required to give written notice to the employer 30 days in advance of the leave unless the leave is taken for an emergency.
FCC requires that employees exhaust all accrued paid leave including all sick leave before taking some or all of the family leave as unpaid leave.

505-10.Paid.Holidays.and.Church.Office.Closure.Days

The church office is closed and salaried employees normally scheduled to work are paid for the following nine (9) holidays:
New Year’s Day
Martin Luther King, Jr. Day
Presidents’ Day
Memorial Day
Independence Day
Labor Day
Veterans’ Day
Thanksgiving Day
Christmas Day
If a holiday falls on a Saturday or Sunday, the day before or after may be granted as a holiday at the discretion of the Senior Minister and/or Personnel Committee.
If it becomes necessary for a person to work on a holiday, a compensating day off will be granted when work schedule permits and with the approval of the Senior Minister. Hourly employees that work one of the holidays above are paid their normal wage.

520-96.Ethical.Affirmation.for.My.Ministry

As a minister of the Lord Jesus Christ, called of God to proclaim in word and deed the unsearchable riches of God’s love, I reaffirm my vows as an ordained or licensed minister and I commit myself to the following principles that through dedication and discipline I might lead and serve with integrity.
MY PERSONAL CONDUCT
I will cultivate my spiritual life through biblical study, meditation, service and prayer.
I will endeavor to keep physically and emotionally fit, refrain from substance abuse and be intentional about self-care.
I will be faithful and fair to my family and intentionally give them quality time and consideration.
I will be fiscally responsible by living within my income, by staying current with regard to my financial obligations, and by not leaving unpaid debt behind me.
I will develop my gifts and skills of ministry through comprehensive reading, continuing education, serious study and attendance at assemblies and conferences.
I will be conscientious in my stewardship of God’s creation dealing responsibly and generously with the management of God’s gifts of time, talent, money and other resources.
I will give faithful consideration to including the Church regarding the disposition of my life’s accumulated resources.
I will obtain permission when it is required and give credit appropriately when I use the work of others.
I will seek to be Christlike in my personal attitudes and conduct, embracing the diversity of humanity in regard to gender, ethnic origin, race, age, class or creed.
I will be responsible in my sexual behavior and demeanor by maintaining a high moral standard and exemplary conduct.
MY RELATIONSHIP TO MY PLACE OF MINISTRY...

525-10.Sexual.Misconduct.of.Ministers.Policy

It shall be the policy of First Christian Church of Corvallis to accept the current Sexual Misconduct of Ministers Policy of the Christian Church (Disciples of Christ) in Oregon and all subsequent updates as the official policy of our congregation.

525-10a.Sexual.Misconduct

The Church is that community of persons called into covenant by the Gospel of Jesus Christ through the Holy Spirit. The Gospel of Jesus Christ declares that all humans are created by the loving freedom of God and are good and valuable to God. Humans are created in the image of God and are called to live in community with others and with God. Human sexuality is intended by the Creator to be essential to personal identity and life and to be good and fruitful....

540-09.Policy.on.Selection.and.Payment.of.Employees

Selection and Employment of Staff
The procedure for hiring most employees is:
1. The group or individual desiring the employment of a staff member is to prepare a JOB DESCRIPTION and justification for the position and forward them to the Personnel Committee. This is to be done for positions just vacated as well as new positions.
2. The Personnel Committee will review or revise and then approve the JOB DESCRIPTION. The Personnel Committee will recommend to the Board regarding the implementation of the employment. This recommendation will include comments on fund availability.
3. The Board will approve or disapprove the request to recruit the new staff member. In months when the Board does not meet, the Finance Cabinet will make the decision, subject to the ultimate approval by the Board.
4. Recruitment for the position will not begin until after the Board (or Finance Cabinet) has approved the recruitment.
5. The Personnel Committee is responsible for the selection process. It may delegate portions of the process but must oversee it.
6. A document is to be prepared which outlines the compensation, the hours worked including specific times if the position requires attendance on a schedule, and duties to be performed. A statement regarding benefits is to be included. This document is to be on file with the Board.
7. After recruitment is successful, a recommendation from the Personnel Committee is to be made to the Board (or Finance Cabinet) for approval to make the job offer.
8. Copies of JOB DESCRIPTIONS and contracts will be on file with the Board in the church office.
9. It is imperative that the Personnel Committee and the Board (or Finance Cabinet) respond clearly and in a timely manner to requests for employment. Delays or confusion should not become an excuse for circumventing a process which protects the Church, its members or employees.
10. Exceptions to the above procedure will be for those employees who provide service on an occasional basis and who work under direct supervision of another church employee. Specific examples are musicians for a worship service and nursery attendants. The Personnel Committee will be notified of such hiring’s. These persons shall be hired following criteria and procedures approved by the Personnel Committee and the Finance Cabinet or the Board.
Method of Compensation
1. A new employee will contact the church secretary to obtain the necessary forms. She or he will provide the necessary information, complete the necessary forms, and return them to the church secretary in order to receive the first paycheck.
2. Wages or salaries, less tax deductions, required state or federal payments, and industrial accident insurance premiums, are to be paid to all employees who provide continuing service, have responsibilities for continuing programs, or have responsibilities for the well-being of other persons. This stipulation is made in order to provide them with appropriate insurance coverage.
3. Honoraria will be used only as one-time payments to persons who provide a single service to the Church. Examples are substitutes in the pulpit, single-Sunday musical performances, or a series of Christian Education lessons.

550-10.Payroll.Approval.and.Processing

The purpose of this policy is to provide guidance for collecting payroll inputs, processing payroll, paying state and federal tax bills and paying employees. The church’s policy is to follow all applicable state and federal laws and to pay employees in a timely fashion. In order for that to happen the following procedures must be adhered to.
Time cards:
1. are due by the 21st of each month and must be submitted on the official Time Card form.
2. must have beginning and ending times to the nearest quarter hour, and hours must be totaled at the bottom of the time card.
3. must be signed by the employee.
4. must be signed by the employee’s supervisor who verifies accuracy.
Salaried employees:
1. The Vice President of Personnel, or her/his designate, must notify the Treasurer by the 21st of each month of any terminations, resignations, absences, salary increases or reductions that would affect the issuance of the usual monthly check.
2. Employees who have sick leave and/or vacation as part of the employment contract must report sick leave and vacation to the Vice President of Personnel and the Treasurer by the first day of the month following the leave.
Paycheck processing:
1. The Treasurer or designate will process each month’s payroll no later than the Saturday before the last Sunday of the month.
2. State and Federal monthly taxes and pension payments will be processed and paid. Quarterly, State and Federal quarterly tax reports will be completed and submitted.
3. The Vice President of Personnel, or other designated check signer, are responsible for signing all paychecks by the last Sunday of the month.
4. Paychecks will be available for employee pickup no later than the last Sunday of each month.

570-10.Unemployment.Account.in.Lieu.of.Insurance

Introduction: In 1989 Oregon churches were required to provide unemployment insurance for all lay employees based on an Oregon Supreme Court ruling. In 1996, members of the clergy were added to the list required to be covered. In lieu of paying unemployment insurance taxes like any other employer at a rate set by law, the church may reimburse the state Trust Fund for the state’s share of regular benefits, additional benefits and one-half of extended benefits paid to former employees as unemployment insurance benefits. It is a prudent practice to set aside funds for paying these costs if they arise. Currently the church uses the Basic Saving Account at OSU Federal Credit Union to keep some funds on deposit for this purpose.
Policy: The church will meet the requirement of providing unemployment insurance for all lay employees or clergy by setting up a savings account that is not used for any other purpose in lieu of deducting payroll taxes. This account will be used to repay the Oregon Employment Division for initial claims. The church will keep 2 to 3% of the budgeted payroll and payroll taxes in the savings account set up for this purpose. The account will be replenished if unemployment claim expenditures are made.

605-10.Boy.Scout.Troop.186

The Boy Scouts of America. is an educational resource program. .It charters community or religious organizations or groups to use Scouting as part of their service to their own members, as well as the community at large. The BSA local council provides the support service necessary to help the chartered organization succeed in their use of the program, The responsibilities of both the BSA local council and the chartered group are described below. Conduct t?6 Scouting program according to its own policies and guidelines as well as those of the Boy Scouts of America. Include Scouting as part of its overall program for youth and families. Consider organizing a program to meet the developmental needs for every age level served. Appoint a chartered organiiatiofl representative who is a ' member of the organization and w ill ?oordinate all uniloperaUons wjthi~.i[Heorshe will represe~t the organization to the Scouting district and .•. serve as 8: voting·. member ()tthe local council. (The chartered organizati(jn head or charteredorgariization representative must approve aU leader applications before submitting them to the localcounci!.) Select a unit committee of parents and members of th~ chartered organization (minimum of three) who·· will screen and select unit ·.• Ieaders who meet the organization's standards as well as the I~adership) standardsof.tl'e BS". (The committee chairman must sign all leadership applications before submitting them to the chartered organization for approva!.) Provide adequate facilities for the Scouting unit(s) to meet on a regular schedule with time and place reserved. Encourage the unit to partiCipate in outdoor experiences, which are vital elements of Respect the aimsand objectives of the organi~ation and. offer the resources of Scouting to help in meeting those objectives. Provide year-round training, service, and program resources to the organization and its unit(s). Provide training and support for the •• chartered organization representative as the primary communication IinkbetWeerlthe · organization and the BSA. Provide •• techniques and methodsfo[selecting qu"lityunit leaders and then share intheapproval process of those leaders. (The Scout executive or designee must approve all leader applications.) Provi?e primcuy general liability insurance to cover the chartered organization, its board. officers, chartered organization representative. employees and volunteers currently registered with Boy Scouts of Americ8; Coverage is providedwfth respect to claims arising out of an official Scouting activity with the ·exception t~at lh~coverag~Tsexcess-.over any insurance which may be §vl'Inable toth" volunteer for loss arising fromthe ·ownersnip, .fl1aintenance, Of use of a motor. vehicle·.or·watereraft .. This.insurance is only available while the v"hicle or watercraft is in the actual use of a Scouting unit and being used for a Scouting purpoSe. The insurance provided unregistered Scouting volunteers through the BSA general liability insurance programise;xce;ssover_ any other insurance . the volunteer might. haVe to his or her benefit, usually a homeown"r's, personal liability. or auto liability policy. • Provide camping · facilities, a service .. center, and a full-time professional staff to assist the organization in every way possible.

610-09.Craft.Fair.Policy

1. The Program Cabinet will select one project annually from among the approved missions of the church for recommendation to the board as the recipient of the Craft Fair proceeds by the May board meeting. The Program Cabinet will consult with the Finance Cabinet on the selection.
a. The chosen project will not be designated by the Program Cabinet as the recipient of the Craft Fair funds in the next consecutive year.
b. Approved missions are those affirmed as official ministries of the congregation by the Board of the church.
c. An internal project is selected in even years and an external mission project in odd years.
2. The whole congregation will be encouraged to be supportive of the chosen project. Rather than encouraging groups within the church to hold separate fundraisers, the church will encourage cooperation in raising significant funds for one project.
3. Groups from within the congregation that choose to use the Craft Fair for fund raising will be expected to:
a. Apply for booth space from the Craft Fair Committee in a timely manner. Space will be granted if available.
b. Pay the same entry fee charged to all other booths, from the gross receipts received at their booth.
c. Take care of their own record keeping.
4. Individuals in the congregation who wish to have a booth in the Craft Fair will apply in the same manner and be held to the same expectations as other vendors.
5. An administrative overhead charge will be collected from the Craft Fair proceeds at 5% of gross revenue, commencing retroactively with the fall 2007 Craft Fair. The fee is to be credited to the General Fund as a means of contributing to the costs of holding the event.

620-10.Disciples.House.Policy

Our Vision: A church sponsored community dedicated to serving others
Disciples House is a campus ministry coed residential home housing up to 10 students where they cooperatively live together in a diverse community. In an atmosphere of love, support and concern, residents experience and explore the value of community living. All residents participate in regular service to the community. All residents come together in a weekly community meeting.
Disciples House is open to all regardless of race, gender, religion, and sexual orientation. It is dedicated to the idea that true community is experienced only in a context where diversity is honored.
Specific Policies
Specific board policies about living in the house are attached to the resident application and rental agreement. These policies will be reviewed annually by those working with Disciples House and any needed changes forwarded to a Cabinet for review and submission to the board for approval.

621-10.Disciples.House.Resident.Agreements

... Click Here

622-10.Disciples.House.Rent.Policies

The Disciples House is a campus ministry of First Christian Church. The church strives to keep room rates low as an incentive for students to live in the house and provide community service while learning to live in community. However, the program needs to cover its cost of daily operations and it is important to have a clear landlord tenant document. The following principles will be followed related to rent.
1. Small rent increases will occur annually to keep current with the cost of operation. The amount of increase may be recommended by the Advisory Committee, Resident Advisor (RA), or Residency Director (RD) and will be approved by the Finance Cabinet.
2. Room rates are based on the size and desirability of the rooms. The rates may be lowered by the individual in charge in the summer, especially for the rooms that are very warm. Having rooms filled in the summer is usually desirable.
3. The RA will collect the rent from each resident and turn it into the church secretary with a clear listing of who has paid. The Church secretary will see that all rents and late fees are deposited into the Disciples House operating account and give the treasurer a copy of the listing of who has paid. The RA will notify the RD of any rents he or she could not collect.
4. Late fees will be charged for late payments and they are listed in the rental contract. Charges for dishonored checks are also outlined in the rental agreement.
5. The rental contract will outline deposit fees, what they are for, and what is required for their full return. The RA and/or RD will determine the amount of deposit to be returned and notify the church treasurer in writing to send a check to the former resident for the amount determined.
6. The church’s general fund will cover the costs related to ownership of the property which have been defined as the property taxes and insurance. Except for emergencies, costs for major repairs are expected to be covered by fund raising appeals.

640-97.Marriage.Preparation.Policy

We are pastors whose ministries include preparation for and care of marriages. In order to establish and nurture healthy marriages, we will endeavor to adequately prepare those who come to us seeking to be married. We will invest our best skills and resources so that we and they may discern their readiness and ability to enter and continue this sacred relationship.
Those intending to be married need and deserve a time to earnestly reflect upon and examine their intention. We take seriously our responsibility to provide ample opportunity for such preparation. We recognize that each pastor’s style of offering the time for examination and reflection will vary. We recognize further that pastors have responsibility before God to make conscientious choices about how this policy should apply to a particular case.
By signing this policy, we do not imply that we agree on doctrine. In fact, we have many profound differences. However, we have consulted together and have agreed to strongly recommend that the following elements be included in marital preparation.
1. At least a four-month preparation period between contacting the pastor and the wedding.
2. Participation in a preparation process to include one or more of the following: mentoring by a seasoned couple; a minimum of five hours of premarital consultation; or attendance at a premarital course or Engaged Encounter. Topics covered in the process would include spirituality, communication, conflict resolution, sex, finances, parenting, recreation, in-laws, roles and responsibilities.
3. Completion of at least one personality and relationship assessment, such as PREPARE, FOCCUS, TJTA, or Myers-Briggs.
4. Participation in a faith community during the process of preparation for marriage, and continued participation after the wedding for spiritual nurturing.
5. Agreement to continue to cultivate the marriage by attending marriage retreats or enrichment classes, conferring with a pastor or qualified counselor, or being mentored by a mature married couple.
We stand ready to continue to help marriages grow after the wedding. We will seek to develop new resources and publicize existing resources dedicated to preparing for and strengthening marriage.
By God’s grace, we commit ourselves to implement this policy, and to continue to work together, in order to do our part to support marriages in our community.

660-89.Pastoral.Counseling.Board.Representation.Policy

The church needs to have a representative on the PCC board.
Note: This recommendation came from our insurance agent and included other agencies headquartered in our building.

663-93.Pastoral.Counseling.Center.Letter.of.Agreement

The purpose of this letter is to re-affirm our long-term relationship, confirm established channels of communication, prevent misunderstanding, and promote continued cooperation.
The objective of this program is to provide counseling services to those in need of such services. It has been a joint venture of the Pastoral Counseling Center of the Mid Willamette Valley (PCC) and the First Christian Church of Corvallis (FCC) since 1975. Both PCC and FCC intend to continue this relationship as long as needed.
The PCC is being provided office and group study space on the third floor of the FCC building at no charge. FCC may use the space provided when it is not in use by the PCC.
In addition to space, FCC will provide Premises, Property (amounts to be verified annually), and Pastoral Professional liability insurance for PCC. Non-ordained or other counseling practitioners are responsible for their own professional liability insurance. FCC will also furnish lights, heat, and custodial services to space contributed to PCC. For communication and accountability purposes, a member of the FCC Board will serve on the Board of the PCC.
Workers Compensation insurance for PCC employees, and any taxes or other insurance arising from an employer/employee relationship will be the responsibility of PCC. PCC will pay for their telephone service, and for copies made.
Modifications to the building may be made by PCC after approval has been received from the FCC Board, and all required permits have been obtained. The cost of approved modifications will be at PCC expense. Any improvements, attachments, or modifications to the building will become the property of FCC should PCC vacate the premises.
This agreement may be terminated upon 180 days written notice by either party.

670-81.Seminary.Scholarship.Policy

The church will have a scholarship fund for the use of church youth enrolled in seminary training. It is administered by the Program Cabinet.